Mobile Content Management Top 10 Considerations Part 1

In Forrester’s most recent annual “Consumerization of IT” survey (as reported by Mobile Enterprise), 40 percent of survey respondents reported using an unsupported “bring your own” app or cloud service, such as personal email, file-sharing service or video conferencing, for work of asp.software companies in india. According to the Enterprise Storage Forum, these tools are not a workable solution for enterprise because they require employees to remember to upload files before leaving the central office. Nonetheless, use of these applications is on the rise. While the familiar user interfaces of these tools are convenient and appealing to the user, most of them lack the software APIs, security and compliance features that are necessary for protecting corporate interests, which an MCM solution can provide. Data and documents that are stored in these services are outside corporate IT’s control and will remain in the employee’s personal account even after the employee leaves the company.

An enterprise-level corporate file sharing program should mitigate all of these risks and allow users to securely access corporate content through an encrypted tunnel. Access should be managed and monitored at the enterprise level from a central console, removing any threat of data loss for asp.net software companies india. The right MCM solutions can also enable greater efficiency, both in the mobile workforce and on premise, with features such as data syncing and real-time updates across the enterprise.

Along with each of these points, readers will learn about the corresponding features in Air Watch’s Mobile Content Management solutions, Secure Content Locker View and the more advanced Secure Content Locker Collaborate. Air Watch has developed its Mobile Content Management platform as one part of a comprehensive Enterprise Mobility Management platform designed to help companies manage every aspect of mobility.

Mobile Content Management: Top 10 Consideration

 1. User Friendliness

 2. Flexible Deployment Options

 3. Flexible Storage Options

 4. Enterprise-grade Security

 5. File Sharing

 6. Editing and Annotating

 7. Keeping Data Costs Low

 8. Advanced Reporting

 9. Role-based Administrative Controls

 10. A Global, Scalable Solution

Consideration #1: User Friendliness

Over the last five years, the information management industry has transformed from one that was enterprise centric and complex to one that must cater to end users. Widespread use of smartphones, tablets and apps has had a profound impact on corporate mobility initiatives, especially content management. Employees have come to expect simple, user-friendly apps for work purposes, just as they expect as consumers of asp.net software company india. When organizations don’t offer adequate solutions for accessing content from mobile devices, employees will find their own solutions, most often with familiar, consumer-focused apps. These trends have forced mobile content management to shift from an industry focused behind the firewall to one that provides secure access to content via an intuitive user interface on any device, anywhere.

There are two key elements of user friendliness that a mobile content management solution needs in order to be successful. First, the MCM app should be intuitive and as easy to use as a consumer alternative. Second, and perhaps most importantly, it should provide features and functionality that provide users a clear business advantage over consumer alternatives.

Consideration #2: Flexible Deployment Options

BYOD Deployment

Effective mobile content management today must balance meeting corporate needs with being convenient for employees to use. In most cases, companies will want to offer a BYOD solution for mobile content management so users can access content across devices and platforms. It’s necessary, then, that the mobile content management solution offers support for all major operating systems that are popular in a BYOD setting. Mobile content management for BYOD can be deployed in two ways: as a standalone app or through a workspace container solution. With Air Watch’s Workspace, Secure Content Locker users can download email documents straight into Secure Content Locker and open links straight into Air Watch Secure Browser, so documents or their elements are never exposed to unmanaged apps.

MDM Deployment

Organizations with corporate-issued devices should consider a mobile content management solution that is integrated with existing MDM. An integrated solution will allow seamless management of devices and content from a single console, so administrators can avoid the hassle of managing content with a separate solution requires administrators to sign into one console to manage devices and another to manage content. Integrated solutions can also create a more seamless user experience across corporate apps.

Consideration #3: Flexible Storage Options

Business leaders should opt for a solution that has the flexibility to have integration across file repositories, so that all the existing repositories an organization is already using – SharePoint, Google Drive, etc. – are accessible from mobile devices within the mobile content repository of c#.net software companies in india.

In Secure Content Locker, Air Watch lists all the repositories in a menu bar – automatically assigned to the user based on their credentials and access permissions set by IT so those resources are made available to the user.

There are two major approaches in the mobile content storage space: on premise solutions and enterprise grade cloud storage solutions. On-premise solutions tout the security of local servers and play up the riskiness of storing data in the cloud, while enterprise-grade cloud solutions attract customers with a model that is similar to the consumer file sharing services that have already entered into many corporate environments, often through the back door. Air Watch supports both on premise and cloud storage options.

Consideration #4: Enterprise-grade Security

A recent AIIM survey asked respondents which devices employees were using to scan or capture corporate data. Fourteen percent of respondents reported that employees accessed corporate data on smartphones or tablets with no app. A combined 28 percent are using smartphones and tablets with a security-enabled app. According to the report, “the 14 percent using smartphones and tablets with no specific app are plainly running a considerable security risk that scanned content will remain on the device.” Respondents cited encryption of on-device files the most important security feature before allowing mobile information capture. The AIIM report includes content creation on the device as a part of the definition of mobile capture, in its widest sense for c# dot net software companies india.

Encryption of on-device files is an essential element of content security. But there are many additional layers of security that should be considered. Perhaps the two most essential are multifactor user authentication and the ability to distribute files over an encrypted connection. Multifactor authentication using existing corporate credentials may be the most effective and the easiest for employees to remember. This is only possible with MCM solutions that integrate with companies’ existing active directories. Encrypted connections ensure data is protected not only at rest, but also in transit. Together, these features will prevent anyone other than the designated user from being able to access the content. A third essential feature is the ability to remotely wipe a device of all corporate content.

Courtesy: Priyank Patel